Boardroom Brainstorm: How To Get More From Those Crucial Team Meetings

Top Tips For Promoting A Safer Working Environment-Chispa MagazineTeam meetings are a fundamental feature of any modern business. Sadly, a lot of companies fail to take full advantage of their capabilities. If your venture falls into this category, it’s a problem that needs to be fixed immediately.

This is one area of business that can easily leave you feeling lost. But, these five simple tricks will soon crank those meetings up a level.

Upgrade The Room Design
The boardroom may not feel like the most important area of the business. After all, how often do you even use it? But, while you may think that redesigning a room that is only utilized for a few hours per month, you’d be very wrong.

If the boardroom is both practical and comfortable, the team will achieve far greater things from their time in it. With the right office desk, chairs, and basic facilities in place, you’ll notice an immediate improvement.

Provide Little Comforts
Productivity in the boardroom can set the tone of your entire venture. Therefore, you don’t want your employees to hate going there. While it should be formal, you also want a relaxed vibe where people feel like they can express themselves. Creating a positive atmosphere is key.

Small gestures like investing in a water cooler or coffee machine will help. For longer meetings, you may want to provide food, although it’s certainly not needed. Ultimately, a tense atmosphere is the last thing you want. Focus on finding the right balance, and you’ll be just fine.

Stop Overcrowding The Room
It’s an old cliché, but too many cooks really do spoil the broth. Moreover, including unnecessary people stops them from completing their work tasks too. Essentially, it’s a waste of your time and theirs. Cutting it out immediately is a must.

Apart from anything else, it will mean that you spend half of the meeting going through the register and agenda. This has to be good news for the overall workflow.

Focus
Time is money and, with this in mind, you should aim to make quick decisions wherever possible. In most cases, it’s possible to run an effective meeting within the space of 20 minutes. Dragging it out unnecessarily is a massive waste of time and money.

More importantly, long meetings tend to see people move away from the main agenda. Quite frankly, changing the mindset to focus on one primary goal is probably the smartest upgrade you can make. You can’t change everything overnight, anyway. Maintain those priorities, and you will reap the rewards.

Embrace Modern Tech
Communication is a key element in all areas of business. But this is particularly true in the boardroom. Therefore, using visual aids can be very beneficial, especially if it helps you maintain the interest of your team. Moreover, it’s a useful tool for keeping meetings to the desired time slot.

In modern business, there are times when you’ll be speaking to people in other locations too. The right video conferencing tech will allow you to complete this task with minimal fuss. If that doesn’t take the effectiveness of those meetings to the next level, nothing will.

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Milo Senalle

Milo Senalle

Managing Editor at Chispa Magazine
As one of the managing editors of Chispa Magazine, Milo Senalle is the go-to man for all things technology, ethical, and financial concerns. Providing laughs with his style of writing and problem-solving techniques, Milo is a voice of reason among the girly staff at Chispa. Married with children, living in Atlanta, he works 24/7 on becoming a man of courage and believes honor begins at home.

Milo Senalle

As one of the managing editors of Chispa Magazine, Milo Senalle is the go-to man for all things technology, ethical, and financial concerns. Providing laughs with his style of writing and problem-solving techniques, Milo is a voice of reason among the girly staff at Chispa. Married with children, living in Atlanta, he works 24/7 on becoming a man of courage and believes honor begins at home.